Move Manager with Security Clearance

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Job description

The Professional Project Manager/Move Manager - Mid Level will assist the client with oversight and overall management of their assigned projects. • Functional responsibilities will be that of a Project Manager with a broad-based knowledge of lease activity, construction trades, and facility maintenance. Thus, a PM with a facilities background will be most appropriate for this role. This position description provides a baseline of technical areas of the Professional Project Manager - Mid Level; however, this list does not restrict performance requested on other related assignments. The general responsibilities of the Professional Project Manager - Mid Level are as follows, to include but not limited to:
• Attend regular and special project meetings as required. Meetings may be at the project site or nearby offices. Meetings may be in person, conference calls or video teleconferences.
• Create and update project reports and communications on regular schedules and as needed to support special requests. Reports/communications will include all project information related to scope, schedule, budget, issues, and other relevant information. Reports/communications may include charts and pictures.
• Create, set-up and maintain a project filing, record keeping and documentation system. Update the various Project Management Information Systems (PMIS) that may be used on each project to include client and other government systems.
• Provide overall project management functions to include monitoring and controlling the project and communicating across all project stakeholders, initiating the project, planning the project, executing the project, and closing the project
• During the service provider acquisition phase provide assistance to the government contracting officer with contract procurement, answering bid or request for proposal (RFP) questions, attending/participating in site visits (or market surveys), attending/participating in pre-bid conferences, preparing/issuing solicitation amendments for review and approval by the contracting officer and performing cost/bid/proposal analysis.
• During the design phase provide design technical reviews, code compliance reviews, constructability reviews, analysis of value engineering proposals, preparation of cost estimates, cost analysis, cost control and cost monitoring, site investigations and site surveys, scheduling, review of design scope changes, leading/attending design review meetings, performing market studies (related to contractor interest) and assisting client offices with phasing and move planning as needed to support the project.
• During the construction phase, manage, monitor and recommend approval/disapproval of project submittals, review and monitor project tasks and schedules for progress with emphasis on milestone completions, lead or assist in problem resolution to include developing the Government's position, maintain marked up sets of plans and current drawings and specifications, perform routine inspections of construction as the work progresses, identifying work that does not conform to contract requirements and taking action to notify appropriate personnel/contractors in order to correct the shortfalls,compiling lists of defects and omissions, monitoring project financial data and budgets, monitoring and controlling project change orders by developing proposal requests, preparing cost estimates, reviewing cost proposals, assisting in negotiations and preparing change order packages, leading and conducting regular progress meetings to review progress, cost and schedule and resolve issues. Document each meeting through notes and minutes, coordinate construction activities with FBI managers and personnel, monitoring of hazardous material abatement work, assist the contracting office with preparation of progress payments, oversee and monitor the range of commissioning services for the project.
• During the project close out phase perform post occupancy evaluations, assist with preparing lessons learned, close out all accounting and financial accounts, assist with developing and implementing move-in and move-out plans, provide move coordination and relocation assistance, provide coordination and oversight of client installed systems and equipment such as furniture, phones, cabling, IT systems, locks and alarms, file and archive all project information such as documents, specifications, drawings and other types of information, assist with transitioning the project over to the office responsible for the long term management of the space.
• Physical Abilities - The duties and tasks involved in this position may require some physical exertion, such as bending and twisting, climbing, pulling, pushing, carrying, crawling into tight space or other effort. The position may include some outdoors time for construction surveying, inspection, or related work. The main duties and tasks involved in these jobs are usually performed sedentary in indoor environment. QUALIFICATIONS
• The Professional Project Manager - Mid Level shall have the following qualifications:
• Bachelor's degree (BA/BS/BEng/BArch) from College or University in a technical area of study. Minimum four years of related experience and/or training.
• Minimum of five years relevant experience for respective disciplines listed below.
• PMP (US and/or Canada) and LEED AP preferred.
• Strong knowledge of Microsoft Office tools required.
• Must be knowledgeable of construction disciplines, to include civil, architectural, mechanical, electrical, and electronic engineering and information technology principles.
• Broad-based understanding of project management with strong planning, problem solving, and organizational skills.
• Ability to maintain overview of entire project while continuing to attend to detailed technicalities.
• Capable of independent decision making, possess a high degree of individual initiative, and be able to function with no supervision.
• Must have in-depth knowledge of US Government Secured Compartmented Information Facility (SCIF) construction.
• Excellent interpersonal, written, and verbal communication skills with strong leadership, project management, team building, and presentation skills required.
• Demonstrated experience in project leadership and team management
• Assists Project Manager with all facets of project management regarding tenant occupancy (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, IT, utilities integration, occupancy, and closeout.
• Demonstrates capability to read, understand and apply standard to moderately complex documents affecting real estate occupancy projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys, and drawings.
• Interfaces directly with clients to define move assistance requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
• Identifies project delivery resources from pre-qualified lists or through individual project qualification process; conducts standard request for proposals; completes bid analysis; manages move / occupancy resources.
• Leads project delivery resources/team providing project guidance and direction to achieve project goals.
• Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.
• Implements project documentation governance aligned with organization and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
• Tracks progress of each move project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget, and schedule.
• Implements change management routines to assess change requests, make recommendations, secure client approvals, and recommends change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality, and risk.
• Demonstrates ability to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
• Other duties as assigned.
• Responsible for identifying training needs, tracking performance, coaching, and motivating team members.
• Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Knowledge in MS Project, leases, contracts, and construction practices.
• Decisions made with thorough understanding of procedures, organizational policies, and business practices to achieve general results and deadlines.
• Responsible for setting work unit and/or project deadlines.

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