Executive Assistant with Security Clearance

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Job description

Grow your career with ITility! ITility is seeking an experienced, performance driven Executive Administrator to provide program management support services to the HQDA CIO and DCS, G6 Mission Support Division located at the Pentagon, VA. Duties Include: • Completing a broad variety of administrative tasks: composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans, itineraries and agendas within budget; and compiling documents for travel-related meetings.
• Planning, coordinating and ensuring schedule are followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the General Officer (GO) time and office, if needed.
• Communicate directly, and on behalf of the GO, with Directors, Supervisors, Senior Leadership, and others, on matters related to GO's initiatives.
• Research, prioritize and follow up on incoming issues and concerns addressed to the GO, including those of a sensitive or confidential nature.
• Provide a bridge for smooth communication between the GO and internal directorates by working closely with key personnel to maintain credibility, trust and support with Senior Leadership.
• Work closely and effectively with the GO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the GO updated.
• Build relationships crucial to the success of the organization, and manage a variety of special projects for the GO, some of which may have an organizational impact.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the GO's ability to effectively lead the workforce.
• Prioritize conflicting needs; handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures. Basic Qualifications include:
- Experience using MS Calendar and MS Teams.
- This position requires TS Clearance with SCI eligibility. - Exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing time-lines.
- Bachelor degree, preferably in business administration, management, or communications or equivalent to working a minimum of 8 years supporting Senior leaders at the General Officer or Senior Executive Services level.
- Demonstrated ability to interact effectively and appropriately with senior-level government professionals, department heads, committees, volunteers, and other executive staff. Strong interpersonal skills.
- Strong working knowledge of MS Office Suite skills, MS Teams, Defense Travel System (DTS) and Task Management System (TMT) and database management experience.
- Must be available to work on-site daily at the Pentagon.

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