ENTRY LEVEL-FINANCIAL MGMT ANALYST with Security Clearance

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Job description

DUTIES AND RESPONSIBILITIES Invoice Administration Supervise all invoice progression for INL/EX/BE through both the ServiceNow and IPP invoice approval systems and execute any number of administrative tasks required for timely invoice approval. Monitor and archive the INL/EX/BE invoicing mailbox and facilitate the distribution of invoices, contributions, employee training, and grant payments to the ServiceNow invoicing system. This involves the administration of, on average, 500+ invoicing items for payment per month.
Perform as the sole liaison/point of contact for all INL ServiceNow and IPP invoicing inquiries that involves creating and developing relationships with various external and internal customers, including customers worldwide and in various time zones.
Maintain Invoice Manager role within the Invoice Processing Platform (IPP).
Manage the system permissions and user roles within ServiceNow for 300+ active users. This includes adding and removing users when necessary. System Administration Serve as subject matter expert (SME) for all past and present systems used by INL for processing invoices and housing invoice data. These systems include Metastorm, ServiceNow, and the Invoice Processing Platform (IPP). Serve as the sole point of contact for all users worldwide and in various time zones with system problems or invoice data issues that may prevent invoice approval or rejection.
Train and assist INL personal in the usage of all invoicing and financial reporting systems in addition to various system reporting techniques.
Develop working relationships with all system's support staff to effectively resolve technical user and system issues.
Reports, Analysis, and Statistics Deliver various invoice reporting statistics using Excel data exported from all applicable systems for external and internal customers on a daily, weekly, monthly, and ad hoc basis. Develop and deliver various IPP user reports using the In-Process, Approval Tracking, and Workflow Routing reports in conjunction with Excel.
Effectively use ServiceNow filter functions to generate accurate and pertinent data in conjunction with Excel.
Generate financial reports in Excel using data extracted from the Global Financial Management System (GFMS).
Utilize DOS financial reporting tools, such as Global Business Intelligence (GBI) and Data Warehouse to generate financial reporting and tracking methods in support of Invoicing Team Financial Management Analysts (FMAs).
Create and maintain reports that combine invoice and financial system data to assist the invoicing team with updating financial management records for assigned program. Other Duties Be prepared to adapt and create reporting methodologies in response to events such as Fiscal Year-End and workflow changes.
Continue to expand working knowledge of INL financial procedures and practices.
Produce training aides to help implement new invoicing system and procedures. MINIMUM QUALIFICATIONS U.S. Citizenship.
A Bachelor's degree from an accredited institution and a minimum of zero to two years' experience at the equivalent GS-9 level; or an Associate's degree from an accredited institution and a minimum of four years' experience at the equivalent GS-9 level.
Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills. PREFERRED QUALIFICATIONS Knowledge of a variety of procurement functional areas and their relationship to other functions to be able to research errors or investigate complaints.
Knowledge of and skill in applying analytical techniques to resolve issues or problems of a procedural or factual nature. LEVEL OF EFFORT Hours for the position will be the core hours of the Department of State: Monday through Friday, 40 hours per week, 8 hours per day. TELEWORK This position has been designated as 40-60% telework (for residents within a 50-mile radius of Washington, DC only) and will require the incumbent to report to the physical work location four to six days per federal government pay period. This designation does not guarantee telework privileges for the contractor employee. INL reserves the right to expand the requirement for in-person presence at the physical work location if the contractor employee is unable to successfully perform the duties and responsibilities of the position remotely. INL may also require the incumbent to report to the physical work location additional days within a pay period as required to support office or program needs. POSITION LOCATION The physical work location is the INL/EX/BE office at SA-01 Columbia Plaza, 2401 E St NW, Washington DC 20037. SALARY Salary for this position will be from the middle 60's to lower 70's. CLEARANCE REQUIREMENT A Secret security clearance is required for this position; however, the Analyst may begin work with an interim Secret security clearance.

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