AR Specialist

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Job description

Job Title: Accounts Receivable (AR) Specialist
Location: Branford, CT - onsite

About Us:

We are passionate about creating meaningful change in our community and ensuring every dollar is maximized toward our mission. We are seeking a detail-oriented and committed Accounts Receivable (AR) Specialist to join our team and help manage financial resources with integrity and transparency.

Job Summary:

The AR Specialist will be responsible for managing the organization's accounts receivable processes, ensuring accurate and timely recording of donations, grants, and other income streams. This role requires a strong attention to detail, excellent organizational skills, and a dedication to supporting the financial sustainability of our client.

Key Responsibilities:

• Accurately process and record donations, grants, and other forms of income into the accounting system.
• Generate and send invoices for program fees, services, and pledges.
• Monitor incoming payments and follow up on outstanding balances in a respectful and mission-aligned manner.
• Reconcile AR ledger with the general ledger and bank statements on a regular basis.
• Prepare monthly, quarterly, and annual AR reports for management and audit purposes.
• Collaborate with the fundraising and development teams to ensure proper documentation of contributions.
• Assist in annual financial audits, particularly in relation to receivables.
• Maintain and organize financial records in compliance with accounting policies and nonprofit standards.
• Support in implementing efficient AR policies and procedures to enhance financial tracking and transparency.
• Engage with donors and partners professionally to ensure accurate documentation and acknowledgment of contributions.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).
• Previous experience in accounts receivable or a similar role; experience in the non-profit sector is a plus.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office (particularly Excel).
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.

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