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ADMINISTRATIVE ASSISTANT

Description:

Answer and direct phone calls
Organize and schedule field service activities with division manager
Write and distribute email, correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
Maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior management to handle requests and queries from customers and other divisions.
Performs other tasks that maybe assigned from time to time.

Requirements:

Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus