Senior Executive Assistant to President at Global Company

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Job description

A global company is looking for a Senior Executive Assistant to the CEO. The role is hybrid-4 days in office, Fridays remote. Occasionally there will be a need it be in office on Fridays due to the CEOs needs. The company believes in championing a more equitable world. The CEO travels a lot. The office in CA is new and has a gym in the building and 120 employees. The Senior EA will have a private office next to the President. The President has been in the role for 2.5 years and is driving company transformation and led them to a record year last year.

About the Job:

Act as gatekeeper, time-advocate, and liaison for the President

Manage the Presidents busy calendar using Outlook, scheduling in different time zones

Prioritize requests for Presidents time

Be the p oint person for team requests and problem-solving, helping to keep the team on track and organized.

Schedule and coordinate meetings for President and local/visiting executives, including meeting room set-up, catering, and travel/lodging needs (itineraries)

Plan, coordinate, and facilitate various meeting agendas, functions, and events including offsites and l eadership Team meetings - assist with the production of materials and pre-reads, taking notes, and tracking action items and keeping Executives updated to keep team on course

Manage events within budget

Coordinate travel including air and ground transportation, hotel reservations, security, visas and other travel documentation.

Prepare and edit correspondence, reports, and presentations

Maintains and track manager and team s project list and goals

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Process expense reports

Limited off-hour availability

About You:

Minimum of 7 years of experience in a related support position

BA/BS from a college or university a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) and Concur

Project management experience a plus

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor

Proactive go-getter; no task is too big or too small

Outstanding communication skills

Benefits (medical, dental, vision), Paid vacation, 401k, Free Parking, Life Insurance, Tuition Assistance

Hours: 8:30-5:30

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