Sr Associate Contract Management

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Job description

Fully Remote - Any time zone - Flexible hours

Manager will be interviewing candidates and deciding which role would be best suited.

Open to recent grad or someone with some experience. Candidates should have some experience with contracts.

Technical platforms the team uses: SAP, Ariba, C3, salesforce

Role 1: More transactional - receiving contracts - data entry to c3 compliance system using templates, generating agreements, and processing invoices. Ensuring compliance for each case.

Role 2: Higher level in comparison to role 1. Working with advisory boards and logistics suppliers, ensuring meetings are scheduled and planned properly. Reviewing meeting content ensuring compliance. Negotiating contracts with individual providers attending meetings. Heavier on program management.

s Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes. The team delivers on key initiatives and capabilities to support R&D. This position is primarily responsible for overseeing and processing healthcare compliance related contracting and payments of proposed arrangements by staff with Members of the Global Healthcare Community (i.e. Fee for Service, Consulting, Sponsorship, Donation, Exhibits, Advisory Boards or other similar engagements) We are looking for talent who have play a key role in supporting the healthcare contracting process and ensuring accurate and timely payments to members of the health care community. This position requires a solid understanding of contracting as well as SAP software and its functionalities. The individual occupying this position will collaborate with cross-functional teams, including legal, sourcing, accounts payable, and finance, to ensure smooth and seamless contract management and payment operations. We are a team that delivers for our partners!

Required Competencies and Skills:

Key Responsibilities:

1. Lead the review, drafting, and negotiation of contracts for members of the healthcare community.
2. Responsible for moderately complex agreements, requiring a working knowledge of healthcare regulations, business requirements and legal compliance.
3. Maintain contract documentation and ensure compliance with contractual terms and conditions.
4. Coordinate contract execution and distribution.
5. Triage intake from R&D or other supported functions to appropriate contract managers, as needed.
6. Cross-Functional Collaboration: Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies.
7. Ensure effective communication and foster positive working relationships.
8. Process invoices, reimbursements, and payments related to healthcare contracts.
9. Verify accuracy of invoices and resolve discrepancies with suppliers and providers.
10. Ensure timely payments and adherence to payment terms.
11. Ensure compliance with internal controls, policies, and regulations.
12. Develop and enforce policies and procedures related to contracting and payment operations.
13. Participate in audits and assist with compliance-related activities as required.
14. Contribute to the development and implementation of strategic initiatives to optimize contracting and payment processes.

Knowledge:
" Excellent computer and MS Office skills
" Excellent writing skills; detail-oriented
" Communicates effectively within and outside department
" Familiarity with SAP
" Knowledge of current and legally binding contractual language and terminology.
" Solid understanding of purchasing and supply chain procedures.
" Solid understanding of standard operating procedures (SOPs) and healthcare regulations.
" Solid understanding of standard contracting legal principles.

Problem Solving:
" Ability to process moderately complex transactions from end to end, engaging business partners where appropriate.
" Operates with some degree of autonomy, requiring supervision for more complex agreements.
" Identify and escalate business issues needing resolution, as well as identifying potential process improvements and manage multiple assignments at one time.
" Review and either approve payments or triage errors to the appropriate staff member.
" Review invoice/expenses related to Fee for Service Arrangements (i.e. CARFs) and triage any issues.
" Review invoice/expenses related to Advisory Board Arrangements (i.e. ABCARFs) and triage any issues.
" Communicate and escalate contractual and/or payment challenges to leadership team.
" Exercises good judgment.
" Interact with business partners to ensure compliance processes and standards are understood and followed.

Contribution:
" Consistent with s Healthcare Compliance Policy and Standard Operating Procedures:
o Review proposed arrangements via s healthcare compliance operations system of record (C3).
o Support staff members with any related questions and/or concerns such as C3 system support,
" Ability to read legal documents and facilitate legal review, interpret financial reports and technical documents.
" Manage payment inquiries that are received via the HCC Payment Requests mailbox from RAEs, Service Providers etc. Outcome may include further reviews, research and/or triage.
" Proofread, edit and fact-check legal documents for accuracy and consistency.
" Time management and problem-solving skills.
" Other duties as assigned.

Bachelor s degree
OR Associate degree and 2 years of related resource management, paralegal, contracting and/or financial accounting experience.
OR 4 years of related resource management, paralegal, contracting and/or financial accounting experience.
OR High school diploma / GED and 6 years of related resource management, paralegal, contracting and/or financial accounting experience.
Preferred Requirements
Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology.
Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba).
Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook).
Experience working with virtual teams and using collaborative tools and platforms.
Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills
Ability to work in a highly cross matrixed environment
Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision.

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