IT Project Coordinator

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Job description

IT Project Coordinator

Sunnyvale, CA - Hybrid

Duration: 6 months

- Only Locals/Nonlocals can be submitted: Only Local

- Mode of interview: Zoom interview

- No of rounds of interview: 2 rounds

Manager's notes:

More of a project coordinator job assisting project managers

minimum of 3 years, but if they have more that's fine - this is not a senior role

certifications are not necessary but would be helpful

administrative duty

background within PMO organization

Major tools: smartsheets

Anaplan would be helpful but not necessary

project management processes

set up meetings, follow up on tasks done by project resources and manage schedule

Working in industry is not necessary for this role

Waterfall methodology

Possibility of extensions

Position Summary

Utilize project management tools, performs all or some aspects of project support, including developing and analyzing project schedules, project documentation, budget planning and financial analysis, developing and monitoring project controls, and develop reports and metrics for project manager and team members. Serves as a contact for project team members and support program managers and project managers in the execution of projects. Adhere to Intuitive PMO playbook procedures and documentation to ensure successful administration of projects during initiation, planning, execution and closure.

Responsibilities

Collaborate closely with the Project Manager to prepare detailed project schedules and comprehensive documentation. Perform various coordinating tasks, including scheduling meetings, documenting risks and issues, and handling administrative duties. Maintain project documentation and handle project queries and ensure tasks are updated on a timely basis. This requires the person to possess excellent time management and communication skills, be able to collaborate with external and internal teams to deliver results on deadlines.

Responsibilities include:

• Assist project manager in maintaining project plans, budget, actions, and key risks.

• Gather progress for tasks and assignments, and revise project plan as needed.

• Regularly communicate status to project manager, team and stakeholders.

• Prepare and maintain all project documentation ensuring accuracy and completeness in accordance with PMO playbook standards

• Resolve all open items during project closure, archiving information and documents. Complete a post project lessons learned / retrospective.

• Develop and maintain effective working relationships with project sponsors, vendors, and key stakeholders

• Identify cost variances, key risks and recommend corrective action.

Qualifications

Minimum:

• 3 years of experience supporting one or more moderately complex IT projects

• Excellent verbal and written skills

• Proactive problem solver and can-do attitude

• Ability to prioritize workload with competing priorities

• Passion to learn new tools and project management process

• Good understanding of project management principles and methodologies

• Proficient in using project management tools e.g. Smartsheet, Anaplan

• Expertise with MS office tools (Word, Excel, Outlook, etc.)

Desired

• Experience working in a PMO environment utilizing standards and best practices

• Experience supporting project for implementing and upgrading collaboration tools (Zoom, Office360, Slack, Box, Lucid)

• Understanding of IT roles and responsibilities

• Certified associate in project management (CAPM) certification from PMI.

Need to do a proper-pre technical screening.

- Need to have recruiter screening summary on top of resume.

- Including Skill matrix and Writeup from worker on these skills is a plus.

- All past projects should have Durations and locations.

- Current location must be mentioned on the resume.

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