Senior Administrative Associate

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Job description

Job Title : Senior Administrative Associate

Location : South San Francisco, CA

Duration : 6-8 months

Purpose

To provide diverse expertise in administrative support to the Vice President and Head of Translational Medicine organization by anticipating, determining, and fulfilling customer's needs in a proactive, well-organized and customer-oriented manner. To provide a team player role on the Translational Medicine administrative team in support of business partners as they work toward success in corporate goals.

Job Responsibilities

This person will provide timely, accurate, and effective Administrative support to the Vice President and Head of Translational Medicine, contributing to organizational and corporate goals

Able to make independent decisions regarding calendar priorities to reduce conflicts and accommodate high priority commitments

General office responsibilities include: maintain multiple calendars; plan, schedule and coordinate complex meetings, travel, onsite/offsite meetings; process payments and expense reports and utilize computer software applications to maximize department efficiency

Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review

Exercise independent judgment and discretion with sensitive/confidential and proprietary information.

Participates, plans, coordinates and prioritizes work within or across departments by providing project leadership, direction, training and assistance to others

Act as a Mentor or Peer Advisor to other Administrative Professionals within Genentech

Understand and troubleshoot from a broader perspective and anticipate the impact/implications of the problem(s) and proactively offer solutions

Meeting material presentation preparation, support and delivery as needed

Manage meetings (set agenda, organize meetings, generate minutes)

Take on responsibilities as they arise to drive results

Required Skills and Qualifications

A Bachelor's Degree or 5-8 years of related experience

Experience supporting a senior executive in a fast-paced and demanding corporate work environment, highly organized with the ability to multi-task and high attention to detail

Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction with ability to be available for support outside normal working hours (including some evenings and weekends)

Ability to make independent decisions and problem solve without reliance on precedent or supervisory guidance

Highly collaborative and leads by example.

Exercises exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.

It is essential to be highly skilled in writing and communications, persuasion and positive influence of others.

Google Apps (Gmail, gCal, gDrive etc.) or equivalent. Currents, Zoom, Meet, Chat or equivalent.

Possess strong meeting planning, coordination, interview scheduling and logistics

Management for teams and work groups including all-hands and town hall style events.

Possess strong organizational skills, managing concurrent projects, prioritizing tasks and managing timelines

Strong skill set in supporting executive level management, including managing travel (domestic and international), expenses (Concur) and complex calendar management.

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