Administrative Assistant

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Job description

Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . This is a hybrid role.

In this role you will collaborate with executives, chiefs of staff, administrative assistants and customers. We are looking for someone who is highly collaborative, a self starter, thrives in a fast-paced environment and has a sense of humor. A positive demeanor and great communications skills are also required.

Responsibilities :

Daily administrative and business support for three Sr. Directors on the Product Marketing and Campaign teams

Heavy calendar management (Outlook) and extensive scheduling with both internal and external team members

Attend key meetings, take notes and circulate follow-up as necessary

Arrange associated business travel and submit expense reports

Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects

Ability to travel occasionally to provide on-site support at events/conferences

Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed

Continually improve the administrative process for greater efficiency

Understand the nuances of executive needs and level of urgency on matters that need attention, input, etc.

Clearly and concisely communicate daily schedule, meeting/event shifts, and needs to effectively and actively support executive

Interact professionally with executive, internal stakeholders and partners, navigating nuances with high EQ

Develop strong relationships to effectively interface and coordinate with all the other Executive Assistants across GMS, including providing coverage during the event of an illness, PTO, or sabbatical

Handle confidential information in a professional and discreet manner

Required Skills :

BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus

Demonstrate strong attention to detail while working optimally with minimal direction

Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment

Exceptional ability to prioritize conflicting demands and meet deadlines with little direction

Strong organizational skills, attention to detail, business acumen and timely follow-through

Excellent written and interpersonal communication skills

Handles confidential information with integrity and exercise discretion

Confidence and strong decision-making skills

Proven mastery of Slack, Google Workspace, and various Microsoft applications including Teams, Outlook, Word, PowerPoint, SharePoint, and Excel; proficiency with Adobe Creative Cloud a plus

Eagerness to build a network with other executive assistants at Adobe and cooperate as a team

Ability to travel occasionally to provide support at events/conferences

Ability to anticipate the executive's needs to bring together appropriate people and resources to provide support

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.

EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.

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