SENIOR ADMINISTRATIVE ANALYST

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Job description

Job Description

Under the supervision of the Associate Vice Chancellor of Finance and Administration, the 1823 Senior Administrative Analyst will plan, organize and lead and/or participate in complex sensitive and detailed analytical work in the area of budget, financial fiscal, economic legislative and administrative policy. This Senior Administrative Analyst will also plan, organize and lead the activities of the student accounting and cashiering units, assist in the administration of Associated Student and club budgets, departmental and accommodation budgets.

Job Duties:

1. Plan and perform financial analysis and reconciliation related to tuition and fee collections including, revenue and /or expense projections, prepare reports with financial/policy recommendations and appropriate supporting documentation relative to those funds under management by this position; may assist in the preparation of audit schedules and financial statements.

2. Research, analyze and make policy recommendations to the Associate Vice Chancellor and Senior Director of Administrative Services.

3. Analyze, design, develop, implement and maintain various fees related to student services, e.g. parking, transcripts fees, enrollment fees, non-resident tuition, and not for credit fees.

4. Administer Accounts Receivable module in Banner, fee calculation, student refunds, third party billing, and installment payment plans. Set up of fee assessment rules for registration of students on a term basis and creates detail codes (fee codes as necessary).

5. Responsible for the interphase between Student and Finance and the reconciliation between the two modules.

6. Administer the cashiering functions for the collection of health fees as it pertains to services provided to faculty and students, parking fees, tuition for credit courses, Institute for International student fees, Associated Students fundraising, Departmental/Accommodation Fundraising and miscellaneous deposits made at the Ocean Campus. Disbursement of in-person Financial Aid checks. Refunding of lost funds for snacks and beverages vending at the Ocean Campus.

7. Participate in the RFP Process or evaluation of vendors to support existing and new technology as it relates to student fees/services, e.g. Selection and implementation of WEB 4 third party processor for payments, international student payments and installment payment plans and daily parking permits payments using credit/debit cards. Currently serving as a resource for the payments using the CCSF APP.

8. Participate in the implementation of special projects such as Free City and general ledger reconciliation of such projects.

9. Oversee the Bank Reconciliation of the Tuition Account, including cashier collection by the Tuition and Fees Office, fees over the WEB, Installment Payment Plans and International Payments made over FlyWire, and oversee the processing of Employees Fees Waivers.

10. Coordinate with the Tuition and Fees Office the notification of past due tuition fees balances and their assignment to the Chancellor's Offset Program. Oversee the appropriate distribution to all departments as COTOP Collected funds are received from the Chancellors office for intercepted funds. First contact for students asking questions about intercepted funds., and Analyze and interpret existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department relative to fee tuition collections( e.g. Dreamers, High School Non-Resident Tuition waivers, Veteran Exception of Non-Resident Tuition, etc.) advise management and prepare recommendations with appropriate supporting documentation regarding how to comply with new regulations mitigate adverse action against the department or maximize potential revenues; develop, implement and monitor new and revised reporting systems required by legislation.

11. Oversee the processing of accounts payable and revenue recording for Associated Students, Departmental and Accommodation, Student Program and Services funds.

12. Analyze trends in budget expenditures and revenues, prepare financial/statistical reports for management and assist in the monitoring of budgets, budget reporting and interpretation of budget-related documents as it pertains to Departmental and Associated Student Funds.

13. Analyze existing and proposed administrative policies and procedures as well as organizational problems. Aging analysis of outstanding accounts and calculation of doubtful accounts as well as the write-off of uncollectible accounts. Also, responsible for the review and adjustment of unclaimed student credit balances. In a yearly basis responsible for generating 1098-T notification to students and responsible for the corrections to 1098-Ts. Prepares the 323 Fee Enrollment Report for the Chancellor's Office.

14. Coordinate/Oversee the mailer of semester parking permits and collection of parking dispensers.

15. Responsible for the in-person disbursement of Financial Aid Title IV Programs to students.

16. Provide staffing for cash collection at athletic, Associated Student as well as Departmental events/fundraising. Cash collection for departmental (daily collection of lab fees, health center fees, not-for credit fees, library fines, donations, etc ) and Associated Students funds (fundraising, and fees for resources centers. Coordinate new merchant accounts set up, and maintenance of PCI compliance with current Merchant accounts.

17. Work with students, faculty, and administrators and handle potentially sensitive situations. Participate as a resource person for the Associated Student Finance Committee, designated signer for District as it pertains to student government funds expenditures. First and last contact with students regarding Identity theft cases.

18. Perform additional related duties as assigned.

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