Professional Services Contract Manager - Infrastructure Project Administration Bureau - SFPUC (0932) (152014)

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Job description

Job Description

About the Contract Administration Group

The Contract Administration group within the Infrastructure Project Administration Bureau is responsible for procurement and execution of contracts. Within the Contract Administration group is a team of approximately 25 professionals responsible for development and adherence to procedures in procuring professional consulting services and construction contracts, including emergency, MOU/MOAs, grants, government to government, and integrated project delivery contracts. This work includes preparation of Request for Qualifications (RFQ), Request for Proposals (RFPs), and Request for Bids (RFB); management of RFPs, RFQs, RFBs; selection and approval of contractors, including recommendation to award the contracts, and related contract execution.

About the Position

Under general direction of the Director and Deputy Director of the Contract Administration Bureau, the Professional Services Contract Manager serves as a senior manager with complex responsibilities managing all aspects of professional consulting services procurement activities related to SFPUC enterprises. This includes over $10 billion dollars of capital programs such as Water Enterprise Improvement Program, Sewer System Improvement Program, Hetch Hetchy Improvement Program, and the many non-capital professional consultant resource needs such as training consultants, information technology consultants, financial services consultants, human resources recruitment services, and communication consultants.

The Professional Services Contract Manager is responsible for analyzing current professional contract administrative procedures and strategically planning, guiding, and implementing streamlined business processes for professional consulting services. These include but are not limited to, Civil Service Commission MOU/MOAs, grants, power purchase agreements and other power enterprise support services. This position advises and collaborates on preparation and development of RFP and other solicitation documents.

This position oversees staff who perform a full range of contract administration work: from submittal of requests for solicitation, through development of a solicitation, pre-advertisement review and approval procedures, submittal of proposals, evaluation phases with internal project management staff, technical panel, and other internal and external approving departments. This position works closely with the City Attorney's office and project teams to resolve protests and related contract issues. The Professional Services Contract Manager will also review and approve insurance certificates, assist with drafting and reviewing Commission agenda items, manage contract execution processes; help lead professional procurement related administrative code changes; assist in the new procurement, development, and implementation of SFPUC's on-line procurement system as it relates to professional services solicitations.

This position will manage a large professional team and will prepare and review a wide variety of detailed technical and administrative memorandums, reports and records related to professional services contract matters and required approvals. This role will also work with project teams to develop contracting strategies.

The essential functions of this position include, but are not limited to:

Develops, implements, and maintains professional services contract procedures, administrative monitoring practices and controls in order to obtain smooth and effective operation of all SFPUC professional services contract procurement activities.

Coordinates and manages procurement work activities with multiple internal bureaus (Project Management, Engineering, Project Controls, Construction Management, Labor Relations, etc.) and external stakeholders (Contract Monitoring Division, City Attorney's office, Office of Labor Standard and Enforcement, etc.) to manage work, prevent delays in required actions and improve programs or services.

Leads the Capital Program professional services contract strategy development and implementation of professional services contracting strategies within the SFPUC, which includes assisting in the identification, development and implementation of departmental procurement goals, objectives, policies, and priorities related to Capital Programs and other Enterprise and Division contracts.

Leads the determination of professional services contract procurement resource allocation and managing resources to meet Capital Program and Enterprise and Division contract demands.

Manages and leads the development and implementation of all professional services formal, emergency, informal, MOU/MOA, and grant contracts.

Manages and oversees all professional services contract advertisements, required City, State, and Federal advertisement notification rules and associated rules for State bond funding, pre-proposal meetings, protests, timely and efficient responses to consultant RFP questions with Project Management Bureau, consultant insurance review and approval, Commission professional contract agenda item review and approval.

Assists with and advises on Commission workflow approval and Board of Supervisor of professional services contract packages and other documentation.

Works closely with City Attorney staff to prepare responses to protests and requests for information on various professional services contracts and programs; investigates complaints referred by city officials and outside agencies and reports findings and proposed course of action to resolve such complaints.

Develops and makes presentation to the public, including other agencies, vendor associations, unions, stakeholder meetings and community groups regarding SFPUC contract strategies, vendor and outreach opportunities, policies, forms and templates, reports, methods and procedures and related professional services contracting matters.

The Professional Services Contract Manager (0932 Manager IV) is required to perform other related duties as assigned.

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