Administrative Supervisor (legal)

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Job description

Job Description

The Administrative Supervisor, under the direction of the Senior Administrative Manager, oversees the day-to-day operations of the assigned office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions for the San Francisco, Palo Alto, Orange County, and San Diego offices;

Manage the workflow, resources and priorities in assigned functions;

Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Office Services, Records, Facilities and/or Reception;

Execute the Firm's initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;

Plan and execute office events;

Participate in the hiring and onboarding process for administrative staff including the interview process;

Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;

Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;

Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;

Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;

Assist with related events/activities, as needed;

Work beyond scheduled hours as required; and

Handle additional related projects as necessary.

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