Project Coordinator - Forward Planning

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Job description

Project Coordinator

We are Lennar

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500 company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Project Coordinator perform clerical duties, administrative and project task support to Project Managers, Assistant Project Managers and Projects.

• A career with purpose.

• A career built on making dreams come true.

• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Assist and support Project Managers and Assistant Project Managers in the day-to-day management of community-specific items from planning through the completion of construction.

• Initial Community setup, filing & project organizational tasks, such as scanning, filing, maintaining updated files, plan orders for field associates.

• Prepare, coordinate, distribute and manage SOP (schedule of properties aka sequence sheets).

• Vendor set ups, check requests, order and exonerate bonds.

• Initiate Master Consultant Base Agreements with new consultants.

• Coordinate, prepare, process and obtain property disclosure reports, tax disclosure reports, homesite exhibits, certificate of insurance requests, community services information sheets, etc.

• Coordinate planning and implementation of mailbox planning/mail delivery, trash service and water submeter service.

• Serve with the Project Manager on HOA board and attend meetings.

• Coordinate and track DRE/HOA bond exoneration on assigned communities. Coordinate with assigned Project Manager and Construction Manager to track HOA common area turnovers.

• Travel to various City offices on occasion as needed (fee payments, document delivery/pickup, etc.)

• Creating/manage various tracking sheets such as

  • Permit tracking

  • Common area utility accounts (electric, water, telcom, etc.) serving common area facilities and landscape; coordinate and track transfer of utilities to the HOA.

• Prepare and maintain a schedule of permanent utility accounts (electric, water, telcom, etc.) for utilities serving common area facilities and landscape. Coordinate and track transfer of utilities to the HOA.

• Budget/contract tracking and research as needed.

• Information distribution to internal and external teams.

• Ability to juggle multiple demands.

• Perform all other duties as assigned.

Requirements

• Minimum of (3) three years of administrative experience or general experience, preferably with a homebuilder.

• High school diploma or GED required; college credit related to engineering or construction preferred

• Intermediate proficiency in Microsoft Office (Word and Excel) required

• Experience in Adobe/Bluebeam, SmartSheets, and OneNote preferred

• Notary certification preferred but not required; willingness to become a notary if needed.

• Valid CA Driver's License required

• Strong grammatical, spelling, written, and verbal communication skills.

• Excellent organizational, written, oral, and interpersonal skills, with the ability to handle priorities of timelines and deadlines.

Physical & Office/Site Presence Requirements

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds. Job may require occasional operation of construction equipment. Finger dexterity may be required to operate a computer keyboard and calculator.

• This information is intended to be a general overview and may be modified by the company due to factors affecting the business.

General Overview of Compensation & Benefits:

We reasonably expect the base compensation offered for this position to range from an hourly rate of $23.62 - $39, subject to adjustment based on business-related factors such as employee qualifications, geographic pay differentials (e.g., cost of labor/living, etc.), and operational considerations.

• This position may be eligible for bonuses.
• This position may be eligible for commissions.
• This position will be eligible for the described benefits listed in the above section in accordance with Company Policy.
• This information is intended to be a general overview and may be modified by the Company due to factors affecting the business.

Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar's policies and applicable plan terms. Visit to view our suite of benefits.

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Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

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