Administrative Assistant I

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Job description

Welcome to San Diego International Airport, where our core purpose is to create an exceptional experience for both our community and visitors from around the world. It extends beyond just flights; we embody the vibrant spirit of San Diego itself-sunny, welcoming, and full of life. We are committed to attracting, fostering, and empowering a team of talented individuals who can deliver our strategic goals:

Advance Airport Development

Transform the Customer Experience

Optimize Ongoing Business

Cultivate Our Culture

Here, you'll find a workplace culture that thrives on diversity and is anchored in our collective mindsets: collaboration, empathy, inclusivity, thoughtful decision-making, active listening, and always believing the best in people. If you are ready to contribute to a team that values meaningful impact and enjoys the journey along the way, we invite you to apply today and help us connect our community to the world.

Why You'll Love Working at SAN:

Location: The new Airport Authority Administration building, located on the San Diego International Airport campus and near the waterfront, providing stunning views of our runway, San Diego Bay, the Pacific Ocean, and the city skyline.

Salary: The hiring salary for an Administrative Assistant I, is starting at $47,423 annually. The full pay range for an Administrative Assistant I is $40,532 to $64,852 annually.

Benefits: You will enjoy 14 paid holidays, 18 - 33 days of vacation (PTO), annual employer funded Lifestyle Spending Account which you can use to invest in your personal development and growth activities, parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan, 457 defined contribution plan, and more!

Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.

Application Deadline: November 11, 2024.

About the Job:

The San Diego County Regional Airport Authority is looking for an Administrative Assistant I, to provide excellent support and customer service as the front desk receptionist for our Administration Building. You will be the first point of contact for visitors and will handle calls regarding the San Diego International Airport. The ideal candidate will have great communication skills, a positive attitude, and strong customer service skills.

What You'll Do:

Greet guests, employees, Board members, and members of the public when they visit the San Diego County Regional Airport Authority's (SDCRAA) Administration Building; provide customer service to visitors assisting with checking in, parking validation, directions, etc

Screens and manages telephone calls, providing information and addressing sensitive issues while prioritizing and routing incoming correspondence appropriately for general questions regarding San Diego International Airport (SAN). May also respond to online inquiries and questions regarding SAN, our tenants, and facilities.

Distributes and sorts all incoming mail for SDCRAA; properly meters and postage all outgoing mail; arranges for FedEx pick-ups and receives deliveries.

Helps to ensure a smooth flow for visitors and guests of SDCRAA employees; provides a positive experience for those calling in with inquiries regarding SAN and guests for SDCRAA; maintains a welcoming environment at the front desk reception for all visitors.

The Skills We Are Looking For:

1. Customer & Personal Service: Aids and supports departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.

2. Relationship & Interpersonal Skills: Cultivates interpersonal rapport and trust, both up and down, by exhibiting consistency and reliability; demonstrated awareness of others' needs.

3. Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation, and persuasion with both internal and external stakeholders.

4. Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.

5. Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

6. Integrity: Exercises diplomacy and discretion in dealing with highly sensitive, complex, and confidential issues and situations.

7. Leveraging Technology: Effectively uses and generates information electronically integrates technology solutions and systems.

Requirements

The Experience You Need to Have:

Two years of increasingly responsible office administrative or secretarial experience.

Graduation from high school or G.E.D. equivalent.

Equivalent combination of training and experience

Preferred Education, Certification, and Licenses:

Graduation from a four-year college or university with a degree.

Notary Public

Microsoft Office Specialist Certification (Associate/Expert/Master)

Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land!

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation. If you need any form of accommodation during the recruitment process, please inform the Talent Acquisition Partner (Recruiter).

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

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