Administrative Assistant 2

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Job description

Unit Description:
Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.

Are you seeking a rewarding and challenging career that allows you to make a difference?

Sodexo is seeking an Administrative Assistant 2 for Sharp Memorial Hospital located in San Diego, CA to support the day-to-day operations.

The Facilities Administrative Assistant II will perform a wide range of administrative and general support duties. Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data. Works within established procedures with a moderate degree of supervision. Understands how the assigned duties relate to others in the team and how the team integrates with other teams. Will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, and support operations for Sharp Metropolitan Medical Campus, with an engineering staff of 56 personnel. 656 bed acute care hospital.

Qualifications Requirements/Skills:

Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Experience with handling expense reports and travel accommodations

Experience with handling financial reports and purchase order systems

Experience with managing PO Log and Vendor Management

Great phone presence with focus on customer service

Self-Starter - Ability to work autonomously and Ability to multi-task and be task orientated

Previous C-Suite support experience strongly preferred

The successful candidate will:

Be detailed oriented, flexible, and have ability to manage multiple priorities.

Have excellent organization, communication and project management skills.

Demonstrate strong attention to detail.

Work as a team player and can work independently.

Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.

Compile & update weekly status charts, and financial reporting.

It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.

Learn more about Sharp Memorial at:

Sodexo offers a full array of benefits including paid time off, holidays, medical, dental, vision, 401K and access to ongoing training and development programs, tuition reimbursement, plus health and wellness programs.

Working for Sodexo:
How far will your ambition, talent and dedication take you? Sodexo fosters a culture committed to the growth of individuals through continuous learning, mentoring and career growth opportunities.

Not the job for you?
At Sodexo, we offer Facilities Management positions in Corporate, Schools, Universities, Government and Agencies, Healthcare and Senior Living locations across the United States. .

What We Offer:
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

Medical, Dental, Vision Care and Wellness Programs

401(k) Plan with Matching Contributions

Paid Time Off and Company Holidays

Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

Qualifications & Requirements:
Basic Education Requirement - High School Diploma, GED or equivalent

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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