Executive Assistant

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Job description

Overview:
Nestled in the heart of East Sacramento Dignity Health Mercy General Hospital is a 313 bed acute care facility that provides a wide range of services with special advocacy for the poor and underserved. Mercy General is home to the nationally ranked Alex G. Spanos Heart & Vascular Institute. Key achievements and recognitions include: from the Joint Commission; Advanced Joint Replacement Spine Center of Excellence Primary Stroke Center Ventricular Assist Device and Chest Pain Certification. Other accolades include CMS 5 stars Practice Green Health 2021 Leapfrog Hospital Safety Grade A Level 4 Epilepsy Center and Opioid Stewardship Honor Roll. Mercy General Hospital is proud to foster inclusion and diversity as part of our mission vision and values.

Responsibilities:
The incumbent Provides daily administrative and secretarial support for Directors/VPs at Mercy General Hospital. The incumbent will also handle back-up assistance to the Hospital President, as needed. Expectations for performance will include independent action to perform complex and responsible secretarial work, relives administrators of administrative detail and non-routine work, acts as a liaison and my have special assignments and projects. Often has responsible and sensitive public contact.

Job Specific Duties
1.1 Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas and materials; makes room/food arrangements and does follow-up work as required. Without error or delay within one week of request 95% of time.
1.2 Screens and distributes incoming correspondence, handles and advises administrator of action taken or prioritizes and arranges with pertinent materials and notation of necessary action to be taken attached. Without error or delay within one day or receipt 95% of time.
1.3 Composes, transcribes, formats and/or types correspondence. Takes accurate minutes at meetings. Without error or delay within requested time frame 95% of time.
1.4 Screens a variety of calls and visitors and, where appropriate, refers them to other staff members or personally provides information based upon established program and policy issues. Without error or delay 95% of time.
1.5 Maintains comprehensive Administrative files. Without error or delay 95% of time.
1.6 Reviews and screens invoices; tracks expenditures and purchases to assure adherence to budget. Assist other administrators and their support staff as needed. Without error or delay within one week of receipt 95% of time.
1.7 Project work. Provides staff assistance on program issues, policies and procedures, photocopying projects; gathers facts and materials; communicates with others on administrators behalf; transmits information and/or instructions. Makes travel arrangements, prepares and submits expenditures for authorization and/or reimbursement. Without error or delay 95% of time.
1.8 Event coordination. Ability to plan, set up and break down hospital events and activities independently.
1.9 Performs other related duties as assigned or requested in a professional manner.

Qualifications:
REQUIRES:

4 years of increasingly responsible administrative experience.

Ability to plan, set up and break down hospital events and activities independently.

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