Executive Assistant

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Job description

Overview:
At First Citizens Bank, together we become better. We're looking for people who want more than just a job - who want to make a difference in the communities where we live and work.

This Executive Assistant position performs critical administrative duties at an advanced complexity level for a Regional Executive and their corresponding departments. This Executive Assistant represents the executive and serves as the main point of contact, interfacing with stakeholders, associates, and third parties. Coordinates scheduling and resolves issues to maximize leadership time and efforts. Responsible for calendar scheduling, travel coordination, team communications, planning meetings/events, project management and other administrative duties that serve the effectiveness of the executive leadership team.

This position can be located at any of our First Citizens Branch locations in Sacramento, Walnut Creek, CA or Vancouver, WA.

Responsibilities:
Support - Responsible for complex assistance and support, assessing and resolving issues that affect executive performance. Maintains in-depth knowledge of company operations, policies, and procedures to solve challenges before they escalate. Manages highly confidential and critical projects to allow executive focus on high-priority items.

Documentation - Prepares and maintains a variety of records, performs activities including faxing, copying, and filing. Provides financial and business data management. Compiles information and utilizes reports to bring key factors to executive attention.

Scheduling - Manages executive calendar on a daily and weekly basis to ensure focus on the highest priority and impact areas. Coordinates all planning and preparation aspects of meetings, travel plans, and other events, arranging necessary logistics and materials.

Communication - Manages incoming and outgoing communications. Collaborates successfully with management and associates in completion of daily administration duties. Acts as a liaison to stakeholders, associates, and third parties on the executive's behalf.

Qualifications:
Bachelor's Degree and 1 year of advanced administrative experience OR High School Diploma or GED and 5 years of advanced administrative experience.

If hired in California, the base pay for this position is generally between $36.60/hour and $55.00/hour. If hired in Vancouver, WA the base pay for this position is generally between $33.57/hour and $51.00/hour. Actual starting base pay will be determined based on skills, experience, location, and other non-discriminatory factors permitted by law. For some roles, total compensation may also include variable incentives, bonuses, benefits, and/or other awards as outlined in the offer of employment.

First Citizens benefits programs are designed to meet our associates where they are in life. Full-time associates (20+ hours) are offered a comprehensive benefits program, with customized offerings, including those designed to support families, however defined. More information regarding our benefits offerings can be found here: (url removed).

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