Calendar Clerk

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Job description

Calendar Clerk (Remote, Boutique Downtown Los Angeles Law Firm)
Primarily Remote with Occasional In-Office Requirements

Round Hill Search, Inc. has partnered with a respected boutique law firm in downtown Los Angeles to identify a skilled Calendar Clerk with extensive experience in calendaring within litigation settings. This role is crucial to maintaining accurate and timely schedules for the firms active cases, using FileVine (case management system) and Timely (deadline calculator). The position is primarily remote, with occasional in-office requirements, and offers full benefits, including health, dental, and 401(k) plans.

Our client is seeking an experienced Calendar Clerk who can seamlessly manage critical deadlines and scheduling for a high-stakes caseload. This role demands a candidate with at least 4+ years of calendaring experience at a reputable firm, bringing technical proficiency in FileVine (or other relevant software) and a deep understanding of litigation requirements. In addition to daily calendaring responsibilities, the Calendar Clerk will play a pivotal role in a calendaring migration project, making prior experience in similar data migrations a significant asset.

Our client offers the unique combination of remote flexibility and meaningful impact within a respected boutique law firm setting.

Responsibilities:
- Oversee and maintain the firms litigation calendar with FileVine, ensuring all court dates, deadlines, and filings are accurately tracked and updated.
- Communicate effectively with attorneys and team members regarding scheduling, with a focus on reliability and precision to prevent any potential errors.
- Support a calendaring migration project by ensuring smooth data transition with minimal disruption to active cases.
- Conduct thorough deadline research and maintain compliance with all relevant calendaring requirements, supporting the firms commitment to meticulous client service.
- Display independent, proactive work habits with minimal supervision, prioritizing tasks to meet all deadlines.

Desired Qualifications:
Experience:Minimum of 4+ years experience in calendaring within a reputable legal environment, specifically with a focus on litigation.
Technical Skills: Proficiency in FileVine (or other similar software) is desired, along with experience using deadline calculation tools such as Timely.
Project Experience:Prior involvement in case management system migrations is highly advantageous.
Soft Skills: Exceptional attention to detail, a proactive and organized approach, and strong communication abilities.

Benefits:
- Full benefits, including health, dental, and vision insurance.
- 401(k) retirement plan.
- Paid holidays (10 annually) and other PTO benefits.
- 2 weeks vacation

About Round Hill Search, Inc.:
Round Hill Search, Inc. is a premier legal recruiting firm specializing in the placement of top legal talent in positions that drive client success and advance legal careers. We pride ourselves on aligning professionals with roles where they can thrive and make a lasting impact. If youre an experienced Calendar Clerk ready for a meaningful role with an expanding team, we invite you to apply.

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