A/P Specialist

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Job description

Overall: Under limited supervision, performs routine accounts payable and processing functions following established procedures.

Our Hybrid Work Program: To create vibrancy and foster collaboration, while providing for hours spent working from home, we have implemented a hybrid work schedule. We work from the office in Poway on Monday, Tuesday and Thursday and every other Wednesday. Fridays and the other Wednesday are spent working from home. Team members can always work more hours in the office, if they choose.

Essential Functions:

1. Performs full cycle of extremely high volume Accounts Payable for the US and Canada Entity processing including invoice entry, 3-way matching, coding, and Payment processing. (Check, ACH, wire, P-card)

2. Manages corporate Visa credit card and monthly reconciliation.

3. Manages and reconciles our Amazon Business account on a monthly basis.

4. Sets up new vendors in company database and ensures appropriate documentation is on file.

5. Prepares annual 1099's and filing of the 1096.

6. Prepare quarterly tax payments on the various relevant government websites.

7. Prepare expense schedules as requested by the CFO.

8. Responds to vendor calls and inquiries following through to resolution.

9. Handles documentation requests associated with the Chef Works Supplier Diversity program.

10. Maintains both physical and electronic files for the AP department.

11. Meets productivity and quality standards for the Accounts Payable Specialist.

Minimum Qualifications:

1. High school diploma or equivalent, some college course work preferred. Two to five years progressive general accounting experience to including Accounts Payable.

2. Demonstrated computer proficiency in general PC operations and in a Windows 2007 or above environment. Experience must include: data entry into ERP / MRP systems to include look up and the ability to navigate menus (Sage preferred) and Excel to include the creation, maintenance and troubleshooting of spreadsheets. Use of Email and calendaring software.

3. Strong written and verbal communication skills, including the ability to communicate with frustrated and difficult individuals.

4. Detail oriented with a proven track record of strong organization skills.

5. Ability to follow through on tasks to completion and willingness to ask questions when necessary.

6. Ability to work effectively in a team-based, fast-paced environment.

Physical Requirements:

Occasional lifting of 10 lbs or less (less than 5% of the time) generally at waist level, some above/below waist, none above shoulders. Must be able to do desk work, which includes computer work for extended periods of time. Requires extensive use of the telephone.

Compensation details: 25-30 Hourly Wage

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