Senior Accounting Support Specialist (Hybrid, 3 Days in the Palo Alto, CA Office)

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Job description

Job Description

This position is a hybrid opportunity. The Senior Accounts Payable Specialist will contribute to a world-class finance team in rapid growth and emerging environment and report to our Accounts Payable Manager. The finance team serves as trusted advisors for all our strategic and enterprise endeavors and works closely with business partners daily. Intrinsic motivation, curiosity, persistence, and collaboration will be critical to thrive in this role. You will partner and problem-solve with colleagues across several business teams; therefore, strong interpersonal communication skills are required, both written and verbal.

Key Responsibilities:

Provide day-to-day oversight of the AP helpdesk, ensuring inquiries are assigned, tracked, and resolved promptly.

Act as a Subject Matter Expert for Basware, providing system guidance, troubleshooting issues, monitoring statements matched in Basware, and optimizing reconciliation processes to improve efficiency, accuracy, and workflow.

Review invoices while identifying and recording multi-period and prepaid expenses for proper allocation in the general ledger.

Monitor and manage prepaid expenses within the workbench, ensuring accurate tracking and timely clearing.

Assist with month-end closing activities by preparing accruals and verifying expense allocations.

Investigate and resolve discrepancies related to invoices and payments.

Provide documentation and support for internal and external audits.

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