Associate Director A&C West

Marriott Vacations Worldwide

2024-10-04 03:46:55

Newport Beach, California, United States

Job type: fulltime

Job industry: Executive Positions

Job description

Salary Range: $120,000-$130,000

Position Summary

As a member of the professional staff, you will contribute a high level of specialized, technical knowledge and skill in the discipline of Development Management (ex. Budgeting, Forecasting, Cost Controlling, Scope Writing, Quality Control, Scheduling, and Administration), providing support to both the A&C department and other interconnected functional divisions. Generally, works with a level of independence, developing operational processes for the department in alignment with broader business objectives.

The Associate Director, Architecture & Construction (A&C) will be a full-time in-region resource, managing and leading project(s) through all typical stages (e.g., planning, preconstruction, delivery, turnover, and occupancy), responsible for brand compliance, quality, budget and on time delivery. Project types can include new resort development, villa refurbishments, sales center delivery and renovations, and both developer-owned and COA-owned Capital Assets (Real Estate Fixed Assets) of resort properties.

This role acts as single-point accountability for delivering a portfolio of projects on schedule, within budget, and in compliance with brand standards and for developing and managing an overall project execution plan with a focus on problem avoidance, the delivery of cost-effective predictable results, and the marshaling of appropriate resources required to enable the achievement of MVW's business goals and objectives.

Expected Contributions

• Acts as single point accountability for delivering a portfolio of project(s) on schedule, within budget, in compliance with brand standards, regulatory & local ordinances, and for developing and managing an overall project execution plan with a focus on problem avoidance, the delivery of cost-effective predictable results, and the marshaling of appropriate resources required to enable the achievement of MVW's business goals and objectives.
• Assures compliance with Regional and Core "Standard Operating Procedures" (SOP) and MVCI Brand Standards and Design Guidelines.
• Understands business goals of key project stakeholders and develops partnering relationships that enable mutual success.
• Applies knowledge, skills, tools, and techniques to resort development management activities in order to meet or exceed stakeholders' needs and expectations.
• Leads, manages, and coordinates delivery of various project types ensuring compliance with standards, procedures, and policies.
• Participates in the development of project programs with MVW Senior Management, Design Studio, and functional personnel, design professionals, Fire Life Safety, Operations and Sales and Marketing (S&M), as needed.
• Responsible for delivery of all Projects under various project deal/transaction structures and agreements e.g., Turnkey, Self-Developed, Joint-Venture, etc.
• Recruits and selects qualified Project/ Construction Management staff/resources as required to meet all project needs.
• Partners with the VP of Cost Management and their Project Managers to establish project budgets. Implements and follows up on the Regional SOP to control project costs within budget.
• Develops and manages integrated "milestone" project schedules. Provides guidance to Project Managers to establish project deliverables with consultants, contractors, and A&C functional and support personnel to ensure that these deliverables/milestones are achieved. Integrates project unit inventory/delivery requirements with project construction schedules and CAPEX/Reserves funding. Responsible for assuring compliance with Project Timeline operating guidelines.
• Provides relevant development, design, and construction liaison between Project Team, Fire Life Safety, S&M, and Operations.
• Prepares and presents reports and briefings as required to the VP A&C, Development Management, MVW's Executive Committee, and the COA Board of Directors.
• Facilitates timely communication of project status, potential problems, recommended corrective actions, and opportunities to strengthen compatible business relationships. Ensures timely completion and updating of Project Timelines, Trends/Expedition Reports, Development Status Reports, Risk Registers, and summaries of Risks & Opportunities. Acts as a liaison with Site S&M and Operations Team(s) to strengthen business relationships between all disciplines.
• Works closely with Project Managers to coordinate all planning, permitting, and external regulatory (AHJ) activity and submittals required for project permitting and execution.
• Develops contracting strategies (design and construction) for each project that properly balances schedule, cost, and risk avoidance. Oversees all contracting efforts.
• Ensures architectural, engineering, construction, and other professional consultant contracts developed and managed by Project Managers in compliance with MVW's "Approval Matrix", and MVW's SOP, which includes relevant and appropriate process and approval operating guidelines and limits.
• Provide guidance to Project Managers to ensure construction contract documents are complete, coordinated, permit compliant, and compliant with Brand Standards, Design Guidelines, and Regulatory Requirements.
• Oversees Project Managers compliance activities as they relate to Building, Fire Code, and other entitlement and permitting officials to provide code-compliant and permit-compliant design documentation.
• Visits project sites periodically during construction to provide leadership, guidance, approvals, and support.
• Acts as a liaison between Project Managers, Law Department, and external consultants for timely and accurate flow of information required for Registration and contract approval documents.
• Share best practices and lessons learned with other Project Teams to promote continuous improvement.
• Oversees Project Managers who assure design & construction quality, compliance, schedule, and budget, and coordinates turnover of buildings, documents, manuals, training materials, etc. to Operations.
• Recommends changes for project improvement efforts consistent with CGC or COA-approved scope, schedule, and budget.
• Manages and provides leadership per MVW associate relations standards and traditions, focusing on treating all associates with respect and dignity.
• Manages and provides leadership by ensuring compliance with MVW standards that focus on meeting and exceeding customer needs and increasing Guest and Customer Engagement in accordance with MVW's customer relations standards and traditions.

• Develops operating plans and workable business processes for own department in alignment with function strategy.
• Manages larger business processes and/or projects, setting priorities and measurable objectives, monitoring and reporting on the process, progress, and results. Typically influences work of cross-functional or extended teams.
• Responds to solves and makes decisions on business requests that have broader department impact and/or moderate risk. Presents alternative solutions to business issues by leveraging the broader organization.
• Works to enhance the organization's capabilities through effective staffing and development of others by:

• Anticipating staffing requirements by comparing business needs with strengths and weaknesses of existing staff.
• using appropriate MVW interviewing tools to hire the best managers available from inside or outside.
• setting and maintaining high standards for team and individual performance.
• providing timely coaching and feedback.
• making and rewarding distinctions in performance.

• Assists more senior associates in achieving business results by:

• acting in a consultative fashion to implement programs impacting the broader organization.
• assisting in the development and communication of broader organizational goals.
• achieving results against budget within scope of responsibility.
• taking calculated risks to move the department or team forward.
• developing and using systems to organize and keep track of information.
• balancing the interests of own group with the interests of the organization.
• working with others to identify and remove barriers to success.

• Readily critiques own behavior to acknowledge mistakes and improve future leadership performance and acts independently to improve and increase skills and knowledge.
• Performs other duties as appropriate.

• Professional degree in a technical field (Construction Management, Engineering, or Architecture) from an accredited university.
• Professional registration is desirable.

• A minimum of five (5) years' experience as Owner Representative in Construction Management, or Project Management.
• A minimum of Ten (10) years' experience in the Design or Construction industry with specific documented experience in project planning and design and/or construction management.

• Ability to access and traverse proposed construction sites.
• Strong leadership, financial management, and communication skills providing the ability to work in a dynamic, multi-functional matrix management environment, as a "Team Player".
• Pro-active, assertive, motivated, and collaborative, with a high sense of responsibility and discipline.
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