Relocation Project Coordinator I

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Job description

Join our team and play a vital role in supporting the Relocation Project Management (RPM) team at multiple LACCD campuses! As a Relocation Project Coordinator I, you'll be instrumental in handling Furniture, Fixtures, and Equipment (FF&E) activities for new, renovated, and swing space projects. This includes assistance in programming, specification, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities.

Your responsibilities will also encompass move management tasks such as scope creation, bidding, bid analysis, budget tracking, move coordination, scheduling, onsite move oversight, and ensuring complete functional occupancy of new and renovated buildings.

Be a key player in ensuring successful relocations and project completions throughout the Los Angeles Community College District!

Position Description:

Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination and purchasing for all such areas as identified by the District to provide college the onsite FF&E and move-in/relocations management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E Installation, Pre-move, Move, and Post move/Closeout phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of Relocation Project Management team.

Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.

Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), Project Managers, and BUGs, to be able to prepare office layouts and work with the occupants to plan furniture and equipment relocation of existing to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps. Coordinate and prepare a list of all new furniture and equipment needed for the project.

Assist with the timely and successful onsite FF&E installation, punch-list sign-off and transition during swing space, relocation and/or move into new buildings.

Support the procurement of specialty contractors or Movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scope of work for Task Orders for Contractors/Movers as necessary.

Support the RPM in the working with the Project Interior Designer and the BUG user groups to select and prepare a list of all furniture and equipment needed for the project.

Assist in the onsite unlocking of all areas requiring access by the movers and others during the PreMove, Move, Installation and Post Move/Close-Out Phases and for the re-securing all such areas.

Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs if applicable; work closely with Asset Management Team to coordinate all asset tagging and disposition requirements, and Warranty Program Managers and other members of program staff working towards close-out of projects.

Maintain all FF&E, move management, moving and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices and submit to the CPD in written form.

Requirements

Minimum Requirements:

High School Diploma.

4 years of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixture and Equipment coordination/procurement.

Ability to read architectural and furniture drawings.

Knowledge of furniture and equipment specifications and procurement.

Strong written and oral communication, organizational, and interpersonal skills.

Attention to detail.

Ability to be onsite at multiple colleges.

Proficiency Microsoft Office and related word processing, spreadsheet, and database software.

Flexibility in schedule and transportation to work at multiple locations based on assigned schedule.

Preferred Qualifications:

4 year Degree in the areas of Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management or related area required.

Procurement, sourcing or asset management experience.

Public Works experience.

Knowledge/proficiency in AutoCAD software.

Certification/Membership with CID, IIDA, AIA, IFMA, LEED.

Benefits

Why Join Us:

Make a meaningful impact on the future of education in Los Angeles.

Be part of a team dedicated to transforming community college campuses.

Opportunity for professional growth and development.

Competitive compensation and benefits package:

Paid Vacations and Holidays

Sick Pay

401k Match

Health Insurance

If you're ready to make a difference and take your career to the next level, apply now to join our team as a Relocation Project Coordinator I!

Salary Range: $105,000 - $110,000

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