Senior Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support and project coordination for the department head, managers, and staff members. This position requires the ability to manage multiple tasks, prioritize efficiently, and handle confidential information with discretion. Key responsibilities include:

o Answer incoming phone calls, screen inquiries, take messages, and route calls to appropriate team members.

o Greet and assist visitors, vendors, and external stakeholders, ensuring a positive and professional experience.

o Manage multiple calendars of Senior leaders, schedule meetings, and coordinate logistics.

o Organize and execute special events, demonstrating a thorough understanding of event planning, logistics, and coordination.

o Arrange travel, accommodations, and itineraries for the leader and other team members.

o Process bi-weekly timekeeping for leaders' direct reports and prepare monthly expense reports for designated leaders.

o Order meals for meetings and events as required.

o Provide meeting support, including setting agendas, taking minutes, capturing action items, and ensuring timely follow-up and communication.

o Assist in the coordination and execution of large-scale, medical center-wide events, including planning, logistics, ordering supplies, and event-day support.

o Manage communication, scheduling, and overall logistics for events to ensure a seamless experience.

o Perform various administrative tasks to support the hospital administration office, including ordering supplies, maintaining records, and completing special projects as assigned.

o Other duties as directed by leadership to ensure smooth departmental operations.

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.