Facilities Coordinator

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Job description

We all face challenges and transitions in our lives, and when we do, we must be able to count on the strength of community for support. For the people of Los Angeles, Jewish Family Service LA (JFSLA) is that trusted source of support. We are a comprehensive network of services that welcomes individuals and families of all ages and identities to our full spectrum of care. Our highly trained staff and volunteers work closely with individuals and their loved ones to problem-solve and guide them on their paths to safety, security, wellness, and fulfillment.

JFSLA staff share in our mission and work towards our goals with the highest level of responsibility, professionalism, and integrity. JFS demonstrates our commitment to our staff by offering a comprehensive benefits package and a nurturing environment.

JFSLA is committed to cultivating and preserving a culture of inclusion and connectedness. In recruiting for our team, we seek the unique contributions that individuals can bring from all backgrounds. We strive for a diverse team in order to better serve our clients and ensure our excellence as an organization in identifying, designing and delivering solutions.

Be part of our commitment and join our family. For more information on our philosophy and services, please tour our website

A Facilities Coordinator, in coordination with Facilities Manager, assists in maintaining a secure and well-functioning work environment. They perform maintenance, safety and administrative tasks that promote a clean and safe working environment for the building's employees.

QUALIFICATIONS:

• Bachelor's or associate degree in project management, or similar area of stud
• A completed course in facilities management preferred.
• A minimum of 2 years of experience in facility coordination, project management, or real estate.
• Proficiency in use of Facilities Management software.
• Ability to respond to building and equipment emergencies.
• In-depth knowledge of building safety regulations and security protocols.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
• Experience of working in a fast-paced environment with the ability to resolve complex issues and demonstrate good judgement.
• Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, clients, vendors and team members
• Great time management, organization and prioritization abilities
• Keen attention to detail and efficient problem-solving skills

• Must have valid CA driver's license and proof of Insurance
• Ability to travel to multiple work sites is required
• Must be able to lift 25 pounds with or without assistance
• Must be able to bend, reach, stoop, push, and pull, twist and grip items with or without assistance
• Demonstrated mechanical aptitude and knowledge of building maintenance
• Knowledge of occupation hazards and corresponding safety procedures
• Culturally sensitive and able to work with a multicultural client/customer population
• Must pass a criminal background check (Live Scan fingerprinting) prior to beginning employment

RESPONSIBILITIES/FUNCTIONS:

• Responsible for the Computerized Maintenance Management System (CMMS) including receiving and routing of work requests, associated data collection, cost accounting and invoicing, and report generation.

• Completes and submits invoices on time.
• Creates reports on maintenance, repairs, safety and other occurrences
• Delegates cleaning and maintenance tasks to team members
• Monitors the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
• Schedules routine inspections and emergency repairs with outside vendors.
• Schedules janitorial services, to ensure building interiors are attractive and hygienic.
• Responds to emergency maintenance issues. Works with facilities team and vendors to ensure emergency work is completed as soon as possible.
• Coordinates with program staff, to ensure all agency vehicles are properly maintained, and have updated insurance and license documentation.
• Ensures that all required licenses, insurance forms, inspection documents and other certifications are up to date and posted (when required.)
• Ensures proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
• Ensures preparation of facilities for changing weather conditions.
• Examine rooms and furnishings to determine whether they require repairs or renovations.
• Responsible for creating and issuing access FOB and maintaining the database
• Other related duties, as assigned.

Jewish Family Service is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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