Administrative Assistant Specialist

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Job description

Job Title: Administrative Assistant

Location: 6 months contract

Duration: Irvine, CA

Shift: 1st Shift - 8am-5pm

May be required to perform some or all of the following:

Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology.

Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.

Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.

Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.

Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.

Conduct meetings or presentations.

Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.

Communicate potentially negative situations to management in a constructive manner.

Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.

Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors.

Schedule appointments and make domestic and international travel arrangements.

Coordinate with internal and external executive level staff to schedule in house and off site meetings.

Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational

programs, guest speakers and developing agendas.

Maintain accurate and up to date files and record systems.

Maintain confidential records and reports.

Perform other related responsibilities.

Job Requirements:

Three years related office experience or demonstrated ability to perform described responsibilities.

Education certificate in applicable functional area preferred.

Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.

Ability to accurately record meeting proceedings, where applicable.

Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.

Must demonstrate effective verbal, written and interpersonal communication skills.

Ability to work effectively with others and be a participative team player

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