Administrative Assistant

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Job description

Overview:
Join our growing San Diego Division as an Administrative Assistant. In this role, you will provide administrative support with data entry, employee inquiries and department coordination to an office or an identified department.

What you will be doing:
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.

Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.

Performs data entry support for office and department needs, including time card entry, equipment hours and usage.

Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.

Coordinates asset distribution and tracking for assigned employee group or project.

Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.

Perform additional assignments per management's direction.

Maintains company and business contact information, seating and event calendar documents.

Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.

Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.

Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.

Orders office supplies, stationary and staff business cards, as directed by manager.

Maintains knowledge of Company's values and strategic plan.

Support published corporate policies.

What we are looking for:
High School Diploma or GED required.

2+ years related administrative or clerical experience required.

Experience using MS Office Suite, including Word and Excel required.

Developing knowledge of construction industry and project business procedures.

Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.

Proven initiative, organization and self-prioritization required.

Friendly disposition and customer service attitude required.

Why work for us:
Some of the benefits you may be eligible for as a Flatiron employee are:

Comprehensive compensation package and paid time off program

Industry leading 401(k)/RRSP

Medical/Extended Health Care, Dental, Vison and/or Provincial Medical

Wellness benefits & Employee Assistance Program

Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

Salary Min:
USD $24.00/Hr.

Salary Max:
USD $27.00/Hr.

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