Executive Admin

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Job description

Job Summary:

This person will support two executives with day to day administrative support, including calendar management, expenses, meeting scheduling, travel and more. The role also includes working across the Music and Podcast teams to support key content priorities, compile and communicate key insights, and support the broader music and podcast marketing team in asset distribution, comms, logistics and more.

Description:

Administrative support for two services executives including calendar support, expenses, travel, team logistics, and more.

Collect, consolidate, and organize assets to be shared with both internal and external approvers for sign-off.

Be the point of contact for any team operational needs.

Manage meeting notes for key marketing meetings.

Responsible for coordinating assets across marketing channels, as well as working with artist marketing to ensure that partners and artists are actively (and correctly) marketing Music.

This role will interface with our business teams, other admins, and executives.

Manage priority calendars

Manage delivery timelines across the team.

Manage code creation tool for music-endemic programs.

Create tracking links for marketing campaign reporting

Key Qualifications

Minimum of 2 years experience working in support roles in the entertainment and/or marketing space.

Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time sensitive environment.

Consistent track record of meeting deadlines and taking initiative to make confident and well-informed decisions.

Possess a "can-do" attitude for all situations, no task too big or too small to handle.

Excellent written and verbal interpersonal skills, and strong sense of professionalism.

Ability to influence others; handle conflict appropriately, know when to delegate issues upward, and when to apply common sense.

Entertainment marketing experience a plus.

Experience on-boarding new employees and training new team members.

Direct experience handling sensitive and confidential information with integrity, discretion, and upmost secrecy.

Ability to manage calendars, schedule meetings, arrange travel, and submit expense reports.

Ability to prioritize, learn quickly, and be flexible

You are passionate about entertainment.

You work well under pressure, are results-oriented, upbeat, and focused, with a strong passion to learn and succeed.

Hunger to learn, grow, and contribute

Proficiency to create presentations in Keynote and strong presentation skills

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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