Payroll Specialist

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Job description

Salary: $68k - $73k

• Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK

• Payroll reconciliation against funding

• Processing employee status changes, make-up time forms, meal waivers

• Processing parking stipends; end of month payroll

• Processing deferral changes weekly (employee 401k elections) as well as 401k loans

• Processing annual merit increases and additional payrolls as needed

• Assigning Time Off policies

• Payroll General Ledger (G/L) reconciliation

• Processing garnishments, includes agency responses

• Processing manual checks/banking ACH for Terminated employees (final payments)

• Provide OT reports to each division head/upper management

• Reporting union payroll costs to Finance team (Entertainment Partners)

• Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP

• Processing/paying select local taxes that ADP does not handle (quarterly)

• 401k Funding

• HSA Funding (Health Savings Account)

• Processing domestic and international wires

• Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)

• Reporting of daily bank deposits to Finance team

• Reporting of company credit card balances to Finance team

• Monthly Benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments

• Cap labor reporting; updating and verifying rates (pHelix/QuickBase)

• Monthly Vacation accrual reconciliation

• Providing documentation and reports for Internal and external audits (workers comp/401k/EY)

• Cross-charge billing; reporting wages and employer taxes and 401k match for select employees

• Reviewing ADP credit and debit invoices as received and forwarding to Finance team

• Multiple reports for management/HR/Finance as needed

• Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits

• Proficient with MS Excel (formulas, v-lookup, Pivot tables, etc.)

• Perform Ad-hoc duties as assigned

Requirements

BA in Accounting/Business Administration

3-5 years of payroll and general ledger accounting experience

Knowledge of general accounting principles

Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations

Proficient in Microsoft Excel and Outlook

Proficient in ADP software preferred

Outstanding organizational and time management skills

Ability to collect and analyze data efficiently

Strong attention to detail

Ability to work in a team-oriented environment

Ability to work independently

Demonstrated ability to handle confidential and sensitive information

Excellent communication and problem-solving skills

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