Supervisor, Administrative Services

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Job description

At Areté, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation's most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

Discover your future with us.

Arete is seeking an Administrative Services Supervisor to oversee the day-to-day operations and administrative functions across multiple departments. The Administrative Supervisor will ensure smooth and efficient management of key administrative processes while supervising a small team responsible for essential administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with IT, finance, and other corporate departments.

This position offers flexibility in location and can be based out of one of the following offices:

• Valparaiso, FL
• Falls Church, VA
• Huntsville, AL
• Niwot, CO
• Tucson, AZ
• Northridge, CA

The role is classified as a full-time, exempt, supervisory position.

Primary Responsibilities:

Team Leadership & Supervision

• Manage, supervise, and coordinate the daily activities of the administrative staff.
• Assign tasks, set performance goals, and monitor the progress of the team.

Operational Management

• Develop and implement policies, procedures, and standards to improve efficiency.

Budget and Expense Monitoring

• Prepare and manage departmental budgets
• Monitor expenses and optimize resources to ensure cost-effectiveness.

Communication & Liaison

• Act as a point of contact between upper management and administrative staff.
• Communicate organizational policies, changes, and strategic goals effectively to the team.
• Facilitate communication with other departments for smooth organizational workflow.

Customer Service & Support

• Ensure that all customer service inquiries are handled promptly and professionally.
• Resolve issues related to administrative services and ensure client satisfaction.

Administrative

• Maintain Company Credit Card: Monitor and manage all transactions, ensuring compliance with company policies.
• Maintain Petty Cash: Oversee petty cash transactions, ensuring proper documentation and reconciliation.
• Expense Reimbursements and Bill Payments: Process employee expense reimbursements and manage timely payment of vendor bills.
• Miscellaneous Charge/Check Requests: Handle miscellaneous charge requests and check requests efficiently and accurately.
• Catering and Meeting Set-Up: Organize catering and set up for customer and internal meetings, ensuring all logistical needs are met.
• Morale Events Management: Plan, manage, and execute morale-boosting events to enhance team spirit and company culture.
• Company Store Management: Oversee the operations of the company store, including inventory management and customer service.
• Other duties as assigned

We have an impressive range of benefits, programs, and perks that we offer:

Generous PTO and Leave Times

• Flextime Scheduling
• Bereavement
• Paid Time Off (PTO)
• Paid Parental Leave

Financial Benefits

• 401K Retirement Plan Contribution
• Employee Stock Ownership Plan
• Continuing Education Funds

Health, Medical, and Wellness Benefits

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance and Long-Term Disability (LTD)
• Vision Reimbursement

Qualities We Look For

• Creativity
• Integrity
• Passion
• Responsiveness
• Collaboration

Experiences and Background We Look For:

• Minimum of 5 years of experience in an administrative or supervisory role, preferably in a corporate environment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills to manage both internal team and external vendors.
• Proficiency in Microsoft Office Suite and experience with IT asset management systems.
• Demonstrated ability to monitor budgets and track expenses.
• Proven ability to lead and motivate a team while maintaining high standards of administrative efficiency.
• Experience with vendor management, contract negotiations, and IT systems administration preferred.

The salary range for this role is $65,000 to $95,000; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate's work experience, education/training, and key skills.

Other Requirements

U.S. citizenship is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Successful passage of a criminal background screen is required to meet position eligibility. Areté will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

Other Considerations

Areté is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at for assistance.PandoLogic. Category:Administrative,

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