Billing Coordinator

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Job description

JOB DESCRIPTION OVERVIEW:

To create invoices to bill D&Y clients for services rendered and expenses incurred by our contracted providers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Update invoices on hold/missing signed confirm spreadsheet.

• Audit billing reports to ensure provider work logs are properly posted in the accounting software system.

• Submit invoice corrections to Accounts Receivable Coordinator for research and adjustments.

• Enter debit and credit memos prepared by Accounts Receivable Coordinator.

• Copy and sort work log packets in preparation for billing.

• Generate invoices and make copies of invoices for company records.

• Distribute invoices to company clients in a timely manner.

• Complete billing by submitting invoices in applicable Vendor Management Systems.

• File company copies of invoices in a timely and accurate manner.

• Perform Internal Locums Invoice/Payment process weekly.

• Complete billing month-end close by the scheduled deadline.

• Work with other departments to resolve billing inquiries prior to billing completion.

• Perform projects within scope of responsibilities as identified by management.

• Accounting and bookkeeping.

QUALIFICATIONS / EXPERIENCE:

• High school diploma or equivalent.

• One to two years of work experience in invoicing or clerical capacity in accounting environment.

• Proficiency utilizing Microsoft Word and Excel software.

• Previous experience with accounting software programs desired, preferably Lawson.

• Ability to perform mathematical calculations in the creation of invoices for vendors.

• Ability to problem solve and identify solutions.

• Must possess excellent verbal skills and the ability to communicate effectively to both internal and external customers.

• Must be detail oriented verifying accuracy of posted information in accounting invoicing system against paper copy of time sheets.

• Must be able to work in a team oriented environment demonstrating flexibility and cooperativeness.

PHYSICAL / ENVIRONMENTAL DEMANDS:

• Job is performed in a well-lighted, climate controlled modern office setting.

• Prolonged sitting at a workstation preparing documentation and using a computer.

• Moderate use of telephone.

• Moderate bending and standing.

• Low to moderate stress level.

• This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All associates must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.

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