Accounting Assistant

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Job description

JOB DESCRIPTION OVERVIEW:

To assist the accounting department with the day-to-day transactions to include assisting with work log processing, obtaining hotel folios, invoice coding, and combining and renaming of invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Gather documents for all work log packets.
• Aid with the renaming of emails and work log packets.
• Assist with the processing of work logs into the work log system, Kronos, and audit against supporting documentation.

• Split and rename AC42 report and rental car receipts for the weekly billing.
• Help with the combining of billable invoices for Billing Coordinator as available.
• Daily calls to hotel for receipts.
• Assist with the coding of approved vendor invoices to ensure the correct expense account number is used.
• Assist with the uploading of receipts from Visa accounts into Concur.
• Email commercial customer invoices at the completion of each weekly billing.
• Alternate backup for phone coverage.
• Perform projects within scope of job responsibilities as identified by management.

QUALIFICATIONS / EXPERIENCE:

• High school education or equivalent. Desire some college study in accounting, finance, or business administration.
• Two or more years in an accounting experience. Accounts payable or payroll experience desired.
• Proficiency in Microsoft Excel and Word programs required.
• Previous experience with accounting software programs desired.
• Ability to perform mathematical calculations relating to the payroll processing, with high attention to detail.
• Ability to solve problems and identify solutions.
• Ability to prioritize multiple tasks at the same time.
• Ability to be flexible with day-to-day responsibilities.
• Must possess excellent verbal skills and the ability to communicate effectively to both internal and external customers.
• Must be detail oriented verifying accuracy of billings from vendors.
• Must meet deadlines in a timely manner.
• Must be able to work in a team oriented environment demonstrating flexibility and cooperativeness.

PHYSICAL / ENVIRONMENTAL DEMANDS:

• Full-time remote setting, with minimal in-office requirements.
• Prolonged sitting at a workstation using a computer.
• Frequent use of telephone and/or Zoom calls/messaging.
• Limited bending and standing.
• Moderate stress level.
• This position requires manual dexterity and frequent use of the computer, telephone, 10-key, calculator, and the ability to perform repetitive motions and meet production standards to comply with the essential functions.
• May require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

DISCLAIMER:

Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All associates must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this position.

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